In times of working from home and New Work, the demand for modern and innovative office solutions that enable flexibility and save time and money is high. Nowadays, self-employed people, sole traders, lawyers and employers want to benefit from flexible solutions, find alternatives to traditional offices and also offer employees agility. Read this blog post to find out why a virtual office can be the ideal solution for all these aspects.
What is a virtual office?
With a virtual office, companies benefit from a prestigious business address - without having to be on site and rent a permanent office. Bookable services, such as answering customer calls or forwarding mail to a private address, offer additional advantages. It is also often possible to use conference rooms for job interviews, meetings and workshops. With a virtual office, the company's image appears professional and by announcing the representative business address on business cards, business stationery and also in the imprint, companies can convey trust and seriousness to their customers by using a virtual office and avoid expensive office rents. Octavus Office & Service offers virtual offices in different variants depending on the needs of a company.
However, contrary to some assumptions, a virtual office is not a so-called letterbox company, but a reputable business address for a prestigious business presentation. Many virtual office providers have a trained reception team on site to greet customers, take calls from customers on their behalf, reliably process mail and handle conference room bookings. Virtual offices can therefore be seen as outsourced business locations that can save any company time and money. When choosing a suitable business center, it is important to look for a good location, a well-known and presentable address in the respective city and a trained team.
If you are interested in virtual offices and pay attention to the pricing, you will find that there are various providers on the market at different prices. When registering a registered office, which should be official, it is particularly important to ensure that the business address is loadable. This means that this address can be entered in the commercial register. Pure postal addresses without loading capability are often cheaper, but are not approved for public registration.
Mail and telephone service enable focus on core business
The big advantage of virtual offices, apart from the prestigious business address, is the postal and telephone service. Many providers, such as Octavus, provide a local telephone number that can be used by customers, business partners or other callers to reach the company in question. As a company with a virtual office, you can decide whether calls should be forwarded to you or answered and processed in your company name by employees of the business center. Personal messages and callback requests allow you to be reliably reachable and to handle them yourself.
If you receive letters or other mail, it can be forwarded to you or even opened for you and sent to you as a scan. Sending customer letters to your customers on your behalf can also be booked as a fee-based service.
The mail service and telephone service save you a lot of time so that you can concentrate on your core business.
Who can benefit from virtual offices?
Newly founded companies, start-ups and small businesses save a lot of time and money on costly real estate searches with a virtual office. Newly founded companies in particular are often in a hurry to register their registered office with the authorities, which is why booking a virtual office at short notice can be ideal. But large companies that need a prestigious business address and/or work from home a lot, for example, can also opt for exactly the right office solution with virtual offices such as those from Octavus Office & Service. A separation of private and business is also encouraged. Are you someone who travels a lot for work or works from different locations? Then you can save on office rent for an office that is often empty with a virtual office. If you spontaneously need a workstation on site, business centers such as Octavus offer day offices and short-term workstations, for example in a meeting room.
Advantages of virtual offices summarized at a glance:
- Short-term booking and therefore quick business start possible
- Additional services such as telephone and mail processing save time and money
- a prestigious business address with a company sign for a reputable company image if desired
- Spontaneous rental of conference rooms possible
- Professional reception of your customers on site
- Use of day offices
Virtual offices as an office solution from Octavus
Octavus is located right in the heart of Berlin on Leipziger Platz - not far from the famous Potsdamer Platz. An experienced team welcomes your guests, accompanies you at conferences and handles your mail and calls on request. At Octavus, you can book day offices or meeting rooms at short notice and benefit from easy accessibility by public transport. With a virtual office at Octavus, you can represent your company in a reputable manner and it responds flexibly to your needs as a company. In addition, Octavus meets the required standards for a law firm office, which is why Octavus is the ideal choice as a business center for lawyers, tax consultants and auditors.
